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Today's Hours: 9:00 am – 8:00 pm

Pacific Circle Coordinator

Full Time, Eligible for Benefits

The Pacific Circle Coordinator is responsible for managing the Pacific Circle leadership gift society and the Steward Circle, along with managing a portfolio of major gifts donors and prospects. The Pacific Circle Coordinator’s duties include achieving specific revenue goals in order to provide support for annual, capital, and fundraising initiatives.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

  • Manage all aspects of the Pacific Circle and Seward Circle programs, including but not limited to:
    • Renewal solicitations
    • Gift Processing
    • Acknowledgement letters and benefit fulfillment
    • Upgrade initiatives
    • Acquisition and lapsed campaigns
  • Steward donors through tours, special requests (i.e. VIP visits), recognition (i.e. donor wall, exhibit sponsorship), one-on-one communications, end-of-year Development Department stewardship gifts and events.
  • Maintain donor communications by authoring monthly newsletter content and building emails on the Acoustic platform.
  • Manage a portfolio of Major Gift prospects ($1,000 to $100,000) including cultivation strategies for new supporters, initiating in-person solicitations, and nurturing existing donor relationships.
  • Work with Major Gifts and Annual Programs Supervisor to ensure that all major gift donors are properly acknowledged, recognized, and annual gifts are renewed; achieve specific related revenue goals.
  • Support Aquarium fundraising events (i.e. Blue Whale Gala, Sea Fare) including personally securing sponsors and supporters.
  • Administrative support for:
    • Trustees of the Pacific, as needed
    • Annual Programs, as needed

Knowledge & Skills

  • Extraordinary relationship building skills
  • Extraordinary organizational skills along with attention to detail
  • Excellent written and oral communication skills
  • Excellent computer skills with all MS Office programs and knowledge of Blackbaud Raisers Edge 7 database preferred (or ability to learn)
  • Able to work weekend and night events to provide tours and attend events
  • Able to manage and inspire volunteers
  • Able to create systems to ensure accuracy and efficiency
  • Able to monitor and meet income goals set for the position
  • Able to work well in a team environment


  • Experience in fundraising for non-profit institutions, preferably cultural institutions
  • Experience working directly with donors
  • Ability to accurately organize multiple details
  • Experience working with Boards and Trustees in non-profit organizations
  • Ability to handle multiple assignments
  • Experience in handling difficult political situations
  • Knowledge of the Aquarium and the community preferred
  • Valid Driver’s license

Physical Demands

The physical demands described here are representative of those that must be met by the individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to sit for long periods of time
  • Ability to walk, stand, bend, squat, climb, kneel, twist
  • Ability to lift and carry up to 0-25lbs
  • Ability to pull and push up to 0-25lbs
  • Full functional range of motion in all major body joints from reaching, twisting, bending, simple and power gripping, fine and gross motor skills

Work Environment

The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Normal office working conditions
  • Close quarters with occasional disruptions.
  • Multiple office locations (320 Golden Shore and 100 Aquarium Way)
  • Wet, dirty, uneven surfaces and walkways
  • Exposure to various in temperature, humidity or wetness
  • Occasional extensive walking between buildings and within the Aquarium

Interested or Qualified?

If you meet the requirements of this position, click on the link below to “APPLY NOW.” You will be directed to our web application process, the successful completion of which is required by all applicants. There are THREE simple steps to this process, which is administered by Hire Select:

  1. You will complete a brief web application;
  2. You will attach or build your resume;
  3. You will complete the PCI aptitude assessment.

Upon completion of all THREE steps, your submission will be forwarded to our hiring team for consideration. If you are among the most qualified applicants, we will contact you within two to three weeks. If you do not hear from us within that time, feel free to reapply in the future as other opportunities arise. Thank you so much for your interest in the Aquarium of the Pacific!

The Aquarium of the Pacific is an Equal Opportunity Employer.