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Events Coordinator, Development

FULL TIME, ELIGIBLE FOR BENEFITS

The Event Coordinator is responsible for the planning, coordination, and execution of all Member related events. This position also provides full support for the Development Department’s fundraising events, Sea Fare and the Ocean Conservation Awards Gala in addition to VIP, Sponsor, and Donor events.

Essential Functions

  • Collaborate with the Event Manager, Membership Manager, and the Vice President of Development in creating a year-long series of member events that serve the needs of important constituencies (i.e., family events, adult events, senior events, grandparent events and events for kids)
  • Increase retention of members and secure the image of the Aquarium as a professional and worthy membership organization
  • Work with Event Manager on creating member event budgets, maintaining the budget to make sure it is not exceeded, and submitting invoices for payment in a timely manner
  • Responsible for all aspects of member events from start to finish including: theming, designing, coordinating data lists and mailings, email blasts to members, advising internal staff of event particulars, hiring outside vendors, arranging catering menus, creating signage, designing and purchasing supplies for children’s crafts, event layouts, producing and emailing of internal event memos, scheduling of volunteers, ordering audio visual services as needed, working within assigned budget and maintaining event details as to cost and attendance
  • Responsible for updating the website content in regards to member events, Sea Fare and Gala
  • Schedule and facilitate meetings with internal staff, volunteers, vendors, caterers, etc.
  • Collaborate with the Event Manager on planning and execution of two large fundraising events – Sea Fare and Gala – including preparation of letters, packet, mailings, collateral, solicitation for auction items, and working with community restaurants and sponsors
  • Collaborate with the Event Manager, Vice President of Development, and Major Gifts Department in the planning and implementation of Capital Campaign, Trustee, Pacific Circle, and Board events, in addition to events for high-end donors and sponsors
  • Manage part-time volunteer on a weekly basis with tasks and projects pertinent to the events at hand
  • Manage staff in different departments at events during operating hours, after hours, before hours, and offsite locations as needed to ensure event success
  • Responsible for financial goals relating to the Sea Fare Silent and Live auctions and Go Fish
  • Responsible for packaging, labeling, and creating sales-driven descriptions of all auction items for the program book and web
  • Manage and execute all aspects of the silent and live auction, including delivery of items, staffing the tables, producing bid sheets, table displays, and closing of auctions
  • Responsible for follow ups to guests after the auction to ensure financial information is collected and items are distributed accordingly
  • Work closely with Event Manager on all social media needed to promote member events, Sea Fare, and Gala
  • Assist in other fund raising activities as needed

Knowledge & Skills

  • Knowledge of planning, coordinating, and implementing events
  • Extraordinary interpersonal skills
  • Extraordinary organizational skills
  • Excellent written and oral communication skills
  • Excellent computer skills with all MS Office programs and knowledge of Blackbaud Raisers Edge 7 database preferred
  • Able to manage, supervise, train, schedule, and motivate volunteers and staff
  • Able to monitor and manage multiple vendors, volunteers, and staff during events
  • Able to create and work with timelines and budgets for events
  • Able to work well in a team environment

Qualifications

  • Minimum 3 years’ experience with large and small scale event planning and implementation
  • Previous experience working directly with members, volunteers, staff, donors and Boards
  • Able to work weekend and night events

Physical Demands & Work Environment

  • Able to walk between Administrative offices and Aquarium Facility
  • Able to lift and carry up to 30lbs
  • Able to sit for long periods of time
  • Able to work long hours
  • Able to stand and walk for long periods of time
  • Able to work on standard office equipment, including computers and copiers
  • Casual office environment
  • Close quarters in offices. Frequent disruptions.
  • Multiple office locations (320 Golden Shore and 100 Aquarium Way)
INTERESTED & QUALIFIED?

If you meet the requirements of this position, click on the link below to “APPLY NOW.” You will be directed to our web application process, the successful completion of which is required by all applicants. There are THREE simple steps to this process, which is administered by Wonderlic, Inc.:

  1. You will complete a brief web application;
  2. You will attach or build your resume;
  3. You will complete the assessments.

Upon completion of all THREE steps, your submission will be forwarded to our hiring team for consideration. If you are among the most qualified applicants, we will contact you within two to three weeks. If you do not hear from us within that time, feel free to reapply in the future as other opportunities arise. Thank you so much for your interest in the Aquarium of the Pacific! The Aquarium of the Pacific is an Equal Opportunity Employer.

APPLY NOW

Entry Level, $9.25/hour

We are currently seeking highly motivated individuals for part-time temporary, seasonal Sales Associate positions at Pacific Collections, our fast-paced gift shop. We are also willing to train outgoing, trustworthy, dedicated individuals who understand the importance of delivering exceptional customer service. The Sales Associate is responsible for fulfilling a wide array of duties that include operating registers at various retail locations within the Aquarium, stocking and displaying merchandise, maintaining the cleanliness of all retail locations within the Aquarium, and performing other tasks as needed. We are looking for temporary staff for the spring break and summer season only. Employment in these positions will end by or before September 30, 2015

The Sales Associate’s Responsibilities Include:

  • Maintaining the highest level of guest-friendly customer service at all times
  • Serving guests in a prompt and courteous manner
  • Accurately operating a register, including credit and cash transactions
  • Re-stocking shelves as needed
  • Maintaining the highest degree of cleanliness in store and stockroom
  • Maximizing sales with suggestive selling techniques
  • Other duties as assigned

Qualifications

  • Available during weekends and holidays
  • Available to work a flexible schedule during hours of operation (9:00 a.m. – 6:00 p.m. every day; late nights until 11:00 p.m.)
  • Must be at least 16 years of age
  • Previous customer service experience preferred but not required

Knowledge and Skills

  • PC knowledge
  • Basic data entry skills
  • Basic math skills
  • Detail oriented

Physical Demands

  • Position requires combination of standing and walking for most of shift
  • Position requires fine motor skills involved in data entry on cash register

Interested & Qualified?

If you meet the requirements of this position, please click on the link below to “APPLY NOW.” You will be directed to our web application process, the successful completion of which is required for all applicants. There are THREE simple steps to this process, which is administered by Wonderlic, Inc.:

  1. You will complete a brief web application;
  2. You will attach or build your resume;
  3. You will complete the online assessment(s).

    Upon completion of all THREE steps, your submission will be forwarded to our hiring team for consideration. Thank you so much for your interest in the Aquarium of the Pacific! The Aquarium of the Pacific is an Equal Opportunity Employer.

APPLY NOW

Part-Time, 20–30 Hours per Week; $10.25/hour

The Housekeeping Associate is responsible for maintaining the cleanliness of the institution at all times, both inside and outside. The position involves the use of mechanized equipment and various cleaning solvents and chemicals.

Currently we are seeking candidates who are available to work primarily between the hours of 10:30 a.m. to 7:00 p.m. daily. At times this shift may change to cover our day shift and night shift including events. In addition candidates must also be available to work a shift of 6:30 a.m. to 2:30 p.m. and 2 p.m. to closing which includes working night events as stated above, and all applicants must be available to work up until 2:00 a.m. on an as needed basis.

The Housekeeping Associate’s Responsibilities Include:

  • Operating various mechanized cleaning equipment such as vacuums, polishers, buffers, etc.
  • Maintaining facility in a sanitary and infection-free condition through washing, cleaning and replacement of equipment and furnishings
  • Disposal of trash, waste, and other disposable materials
  • Handle various cleaning solvents, chemicals, etc.
  • Cleaning wash basins, mirrors and commodes daily
  • Checking areas for spills, water, etc. periodically
  • Using safety precautions in all housekeeping services
  • Shuttling mail between “dry” and “wet” sides using push cart or electric Gem car
  • Occasionally setting up meeting rooms in preparation for sessions or events

Qualifications

  • Ability to follow directions
  • Demonstrated ability to work successfully with teammates and independent of constant supervision
  • Must be able to work between the hours of 3:00 p.m. to 11:30 p.m. daily, occasionally until 2:30 a.m. Must also be available to work a shift of 7:30 a.m. to 4:00 p.m., and 10:30 a.m. to 7:00 p.m. as needed, and be available on weekends and holidays

Knowledge and Skills

  • Knowledge of basic housekeeping duties and procedures; previous housekeeping experience helpful
  • Maintaining and organizing supplies
  • Knowledge of working with cleaning chemicals, including MSDS protocol
  • Good oral skills
  • Ability to speak Spanish a strong plus

Interested and Qualified?

If you meet the requirements of this position, please complete a JOB APPLICATION form, which is also available from the Aquarium of the Pacific’s Information Desk. Please submit your completed application to .(JavaScript must be enabled to view this email address) with ‘Housekeeping Associate’ in the Subject line. You may also deliver it to the Information Desk or fax it to (562) 951-1669. The Aquarium of the Pacific is an Equal Opportunity Employer.

Full Time

The A/V Associate is responsible for all audio and visual needs of the Aquarium. In addition to the required experience, the successful candidate will have outstanding interpersonal skills, and be able to function successfully with independent assignments and collaboratively in a team environment.

The Audio Visual Associate’s Responsibilities Include:

  • Maintaining, troubleshooting and fixing equipment throughout the facility
  • Providing supporting for internal and external presentations and events
  • Setting up and operating live audio equipment for Aquarium events
  • Providing support for all other audio and video related needs of the Aquarium as necessary

Qualifications

  • Bachelor’s degree or related field, or equivalent work experience
  • Availability to work evenings, weekends and holidays

Knowledge and Skills

  • Proficiency in both Windows and Macintosh operating systems and applications
  • Strong familiarity of A/V cabling, connections, integrations, basic electronics and equipment
  • Operation of PA systems, microphones, still & video cameras, video projectors, and video playback devices
  • Excellent time management skills
  • Ability to successfully multi task
  • Ability to exercise strong collaboration in a team environment

Interested and Qualified?

If you meet the requirements of this position, click on the link below to “APPLY NOW.” You will be directed to our web application process, the successful completion of which is required by all applicants. There are THREE simple steps to this process, which is administered by Wonderlic, Inc.:

  1. You will complete a brief web application;
  2. You will attach or build your resume;
  3. You will complete the assessment(s).

Upon completion of all THREE steps, your submission will be forwarded to our hiring team for consideration. Thank you so much for your interest in the Aquarium of the Pacific! The Aquarium of the Pacific is an Equal Opportunity Employer.

25 – 30 hours/week; $10.50/hourly

The Interpreter I engages with guests and discusses animal behavior and conservation at various exhibits. The Interpreter I is also responsible for giving on-microphone presentations to a variety of audiences at various Aquarium exhibits. This position reports to an assigned Education supervisor. We are looking for the summer season only.

The Education Interpreter’s responsibilities include:

  • Giving presentations at specific, assigned Aquarium exhibits
  • Constantly exhibiting a customer service attitude, a smile, and an obvious interest in achieving the mission of the Aquarium
  • Interacting with guests discussing animal behavior, and facts, conservation, and interpreting habitats at various exhibits
  • Interacting with guests, staff, and volunteers in a positive manner
  • Imparting knowledge of animals in an educational and entertaining manner
  • Monitoring guest interaction with animals at touch exhibits

Qualifications

  • High school diploma or equivalent
  • Previous marine biology coursework preferred

Knowledge and Skills

  • Ability to speak in public
  • Excellent oral communication skills
  • Ability to work in a team environment
  • Ability to memorize basic scripts
  • Ability to grasp and interpret basic animal behaviors, adaptations, and habitats
  • Ability to deliver information in an enthusiastic and sincere manner
  • Ability to use audio equipment and props
  • Knowledgeable in basic ecological, biological, and conservation principles
  • Ability to communicate to a variety of audiences

Interested & Qualified?

If you meet the requirements of this position and believe you would be an outstanding Education Presenter, click on the link below to “APPLY NOW.” You will be directed to our web application process, the successful completion of which is required by all applicants. There are THREE simple steps to this process, which is administered by Wonderlic, Inc.:

  1. You will complete a brief web application;
  2. You will attach or build your resume;
  3. You will complete the online assessment.

Upon completion of all THREE steps, your submission will be forwarded to our hiring team for consideration. If you are among the most qualified applicants, we will contact you within two weeks. If you do not hear from us within two weeks, feel free to reapply in the future as other opportunities arise. Thank you so much for your interest in the Aquarium of the Pacific!
The Aquarium of the Pacific is an Equal Opportunity Employer.

APPLY NOW

Once you have been contacted by the Aquarium and a date and time have been scheduled for your job interview, you are welcome to prepare:

Job Application – complete this document and bring it with you to the interview. By completing this paperwork in advance, at your leisure, you will have an opportunity to be completely thorough and accurate.

Release and Disclosure Form – complete this document and bring it with you to the interview. The Release and Disclosure form grants permission to the Aquarium to proceed with a background check, which is an important step in our hiring process.

References – be sure to include references who are familiar with your work, and ideally have supervised you in past jobs. If your work experience is limited, teachers, advisers, coaches, and other youth leaders are often strong references – just be sure to provide accurate numbers at which they may be contacted.

Summary of Rights Notice – keep this notice for your records.

Note: To review and/or print the downloadable items, you must have Adobe Acrobat Reader. If you do not have Acrobat Reader, you may click on the icon to obtain your FREE copy.

Have you ever wanted to work among the fishes?

We truly appreciate your interest in employment at the Aquarium of the Pacific!

On this page, you will find postings of our currently available positions. For your convenience, we have made every effort to describe these openings thoroughly. If you are interested in and qualified for a particular opportunity, we invite you to apply for the position by following the instructions at the end of the posting.

If you are interested in volunteering, please call (562) 951-1659 or visit our volunteer opportunities page. We are looking forward to working with you.

Thank you again for your interest!